In enrolment week, no parent waits on hold
Repio AI takes every parent call and message, rings new leads back inside a minute, and chases every trial class. No extra hires for a six-week peak.
From a parent’s form to the callback
Concurrent calls all through enrolment week
Hiring and training cost for a six-week peak
My child is in year three and can’t speak English yet. Do you have a class for that?
At eight she would go into Starters, which focuses on listening and speaking. Bring her for a free trial class. We have a Saturday 9am slot open.
Repio AI replied in 2sWhere is the revenue leaking?
A six-week peak on a twelve-month payroll
Staffing for enrolment week means overstaffing the other eight months. Not staffing means every missed call is a term lost.
A missed trial class, and that is that
The trial is the deciding step. But the follow-up list always sits at the bottom of the queue, and a lead you paid for evaporates.
Remembering re-enrolment too late
Keeping a student is far cheaper than finding one. But the re-enrolment call only happens when somebody is free, usually two weeks late.
From first contact to coming back
Workflows are clearly divided between AI Chat and AI Voice, working in sync on a single customer record.
Answer parent enquiries on Facebook & Zalo and recommend suitable classes
The AI asks the child’s age and level, points to the right class, gives your fee range, and offers a free placement test.
Call parents back within a minute to arrange free trial classes
The AI says who it is and why it is calling, asks two questions, and books the trial. It does not push for enrolment: a parent is buying reassurance.
Send trial class reminders and call back to reschedule if missed
A WhatsApp message two hours before, a reminder call the day before. If the child misses it, Monday morning brings a call to rebook.
Transfer calls to admission consultants with full student context summary
Questions about outcomes or scholarships transfer to a person mid-call, with a summary so the parent never repeats themselves.
Call parents about term renewal with teacher feedback and next class recommendations
The AI calls with the teacher’s actual note and the recommended next class. If the parent prefers messaging, the system records that and stops calling.
Answer parent enquiries on Facebook & Zalo and recommend suitable classes
The AI asks the child’s age and level, points to the right class, gives your fee range, and offers a free placement test.
Send trial class reminders and call back to reschedule if missed
A WhatsApp message two hours before, a reminder call the day before. If the child misses it, Monday morning brings a call to rebook.
Call parents about term renewal with teacher feedback and next class recommendations
The AI calls with the teacher’s actual note and the recommended next class. If the parent prefers messaging, the system records that and stops calling.
Call parents back within a minute to arrange free trial classes
The AI says who it is and why it is calling, asks two questions, and books the trial. It does not push for enrolment: a parent is buying reassurance.
Transfer calls to admission consultants with full student context summary
Questions about outcomes or scholarships transfer to a person mid-call, with a summary so the parent never repeats themselves.
It plugs into what you run, instead of replacing it
The AI reads your real data so its answers are right, and writes outcomes back, so your team keeps working where they already work. Your hotline number stays the same.
WhatsApp & Messenger
Where parents actually ask and confirm
Facebook Lead Ads
Your main lead source, triggering the callback
One AI across chat and calls. Ingests leads instantly, queries live inventory, and works from a single customer record.
Contact clients via official channels
Trial classes and placement tests
Sync outcomes directly into your CRM
Classes, remaining seats, enrolments and fees
Don't have a customer management system yet? Repio provides a built-in mini CRM for you: all customer records, appointments, and conversation history live neatly inside Repio.
Is running an AI voice agent expensive?
Not at all. Rather than an added expense, the return from just one closed deal or successful client easily covers your entire AI operating cost for the year — before even counting saved labour.
Common questions
Will the AI promise learning outcomes?
No. Outcome guarantees, scholarships and special fee arrangements all go to a consultant. The AI answers class size, teachers, schedule and fees.
Do calls to parents feel like spam?
Reminders and no-show follow-ups are service calls parents expect. For a call about a new term the AI asks permission first and records it if they would rather be messaged.
Do we pay full price in the quiet months?
We know your demand piles into a few weeks a year, so we usually agree an annual or seasonal arrangement. Talk to us about it.
Can it connect to our centre software?
Yes, where the software has an API or supports import and export. If not, every trial, enrolment and call outcome still lives in Repio.
Other industries
Dental clinics
Answer after hours, fill empty chairs, cut no-shows.
Aesthetics & spa
Reply while interest is hot, and keep clients through the whole course.
Real estate
Call back first, protect viewings, wake up an old database.
Financial services
Insurance, lending and advisory: faster, and on the record.
See it run on your own data
We build the AI around your own services, prices and hours, then call your phone so you can judge it yourself.
